Exercise Accommodations

Introduction

The Exercise Accommodations module in Milexco provides a comprehensive system for managing accommodation facilities during military exercises. This feature enables exercise coordinators to effectively manage accommodation resources, including capacity, gender-specific allocations, and occupancy tracking.

{info} Note: Accommodation metadata (address, contact information) is managed separately in the metadata section.

Key Features

  1. Accommodation Management:

    • Add accommodations to specific exercises
    • Set total and gender-specific capacities
    • Track occupancy and availability
    • Manage accommodation status

  2. Capacity Tracking:

    • Set total capacity limits
    • Configure gender-specific capacities
    • Monitor occupancy in real-time
    • Visual indicators for capacity status

  3. Status Management:

    • Track accommodation availability
    • Monitor occupancy levels
    • Record accommodation-specific notes

Managing Exercise Accommodations

Adding Accommodations

To add a new accommodation to an exercise:

  1. Navigate to Exercise Accommodations in the left sidebar
  2. Click the Attach Accommodation button
  3. Complete the required information:
    • Select Accommodation
    • Set Total Capacity
    • Configure Gender-Specific Capacities (optional)
    • Set Available Dates
    • Choose Status
  4. Click Save to create the accommodation record

Editing Accommodations

To edit an existing accommodation:

  1. Locate the accommodation in the list
  2. Click the edit icon or select "Edit" from the actions menu
  3. Update the necessary information
  4. Click Save to apply changes

Viewing Accommodations

The accommodation list provides several ways to view accommodations:

  1. List View:

    • Shows accommodations in a table format
    • Displays key information including name, type, status, and capacity
    • Supports sorting and filtering

  2. Detail View:

    • Access by clicking on an accommodation
    • Shows comprehensive information including:
      • Accommodation details
      • Capacity and occupancy
      • Notes

  3. Filters and Search:

    • Use the search bar to find accommodations
    • Apply filters for type, status, etc.
    • Sort by different criteria

Deleting Accommodations

To delete an accommodation:

  1. Locate the accommodation in the list
  2. Click "Delete" from the actions menu
  3. Confirm deletion
    • This performs a soft delete
    • Records can be restored through the "Trashed" filter

Accommodation Types and Status

Types

Accommodations can be of various types, including:

  • Hotel: Commercial hotel facilities
  • Military Base: Military base accommodations
  • Other types as configured in the system

Status

Accommodations can have the following statuses:

  • Available: Accommodation is available for use
  • Full: Accommodation has reached capacity
  • Maintenance: Accommodation is under maintenance
  • Closed: Accommodation is not available

Capacity Management

Gender-Specific Capacity

  • Set separate capacities for male and female participants
  • Total capacity is automatically calculated
  • Visual indicators show gender-specific occupancy
  • Color-coded status indicators:
    • Green: Below capacity
    • Red: At or above capacity

Occupancy Tracking

  • Real-time occupancy monitoring
  • Gender-specific occupancy tracking
  • Visual indicators for capacity status
  • Automatic updates when participants are assigned

Troubleshooting

Common issues and solutions:

  1. Accommodation Already Added

    • Error: "The accommodation has already been attached to this exercise"
    • Solution: Each accommodation can only be added once per exercise

  2. Capacity Issues

    • Issue: Cannot exceed capacity limits
    • Solution: Increase capacity or reduce participant assignments

  3. Status Updates

    • Issue: Status not changing
    • Solution: Verify capacity and occupancy requirements are met

  4. Data Access

    • Issue: Cannot view accommodation details
    • Solution: Check user permissions and exercise access